We are pleased to inform that Namaste India 2023 will be held at Yoyogi Park Event Area, same as 2019 expecting about 200,000 visitors.

Stalls will be composed of 6 categories. They are Restaurants, Beverage (B), Services(E: Esthetic, Healing, Yoga etc.), Tourism & Corporate Advertisement (T), Venders (V). The Working Committee will do the best to share happiness and great success of Namaste India event with all the participants among government concerns, enterprises, stall holders, stage performers as well as all the visitors.

As entry application for stall is limited within 12 days only 7 July through 18 July, 2023,we would like those who are interested in participation of stalls to place Entry Application for Stall in earlier date. The application is taken through web site only. Should you have any questions, please contact by e-mail: namaste-india@indofestival.com

Please be advised that Namaste India is an event exclusively featuring culture of India. Other countries’ culture and like will be out of scope in performance and stalls, except for cultural introduction performed at the stage admitted by the Working Committee.

Prior to lodging application, you are kindly requested to read and agree with the Memorandum of Rules and Compliance which are part of Rental Agreement on Tent Facility. In case of not following the rules, that is subject to rejection of application.

○ Conditions on participation：
1. License holder of food service shop
2.Contract holder of PL insurance for food service

○ Facility of stall per （R-1） unit: Desk 2, Chair 2, Ceiling Light 2tubes、AC Power 100V　1ｋｗ　
○ Hygienic Facility: Subject to Health Office approval which depends on size of stall. Preliminary checking to be conducted by Working Committee

○ Stall Size・Rental Fee (including facility cost):

Code	Type of Stall	Size	Specification of Facility	Stall Rental Fee for 2 days
R-1	Standard Size	5.4mW x 3.6mD	As per spec for R-1	¥360,000
＊R-2	Double Size	10.8mW x 3.6mD	As per spec for R-２	¥660,000

Remark：＊R-2 stall and larger one will be limited to those who will be classified to Group A.

○ Approval for Participation:
After evaluation on entry application, Result of evaluation will be reported by 26 July, 2023. Passed applicants will be informed of Group A or B to be associated with.

○ Grouping:
Passed applicants will be classified into Group A and Group B.
Group A：Vendors who have opened at least five stalls in the past or whose co-operative support for the event has been recogonize.
Group B：Other continuing stall holders and new applicants.

○ Steps taken till the event dates:
On 2 August, 2023: Orientation Meeting for participants will be held at Indian Embassy in Tokyo. Stall location map will be disclosed following to distribution of Tent Rental Agreement to respective participants and in turn function of stall selection will be carried out in the manner of picking draw by the participants. Booth selection is done in the order of Group A and Group B.

On 7 August, 2023: Orientation Meeting for participants will be held at Indian Embassy in Tokyo. Stall location map will be disclosed following to distribution of Tent Rental Agreement to respective participants and function of stall selection will be carried out.

Date of Orientation Meeting is subject to change according to the circumstances.

9 August, 2023: Due Date of payment for the Rental Agreement for the Restaurant Stall.
Participation of Namaste India will finally become effective by the settle of payment by this due date. In case of delay, it gives chance of disqualification of participation.

16 August,2023: Due Date of payment for the Rental Agreement for Other stall.
Participation of Namaste India will finally become effective by the settle of payment by this due date. In case of delay, it gives chance of disqualification of participation.

On 30 August, 2023: Final Meeting for all the participants will be conducted at the Indian Embassy in Tokyo.

○ Condition of Cancellation：
No refund of payment for the Tent Rental Fee in case of reason by participants as well as cancellation of the festival due to the reason for natural disaster like typhoon, earthquake, epidemic dengue favor. In ordinary case, no rain out will be conducted.

○ Conditions on participation：
License holder of food service shop

○ Facility of stall per （B-1） unit: Desk 2, Chair 2, Ceiling Light 2tubes、AC Power 100V　1ｋｗ　

○ Hygienic Facility:
Subject to Health Office approval which depends on size of stall. Preliminary checking to be conducted by Working Committee

○ Stall Size・Rental Fee (including facility cost):

Approval for Participation:
After paper evaluation on entry application, person-in-charge will call on shop of the applicant and conduct interview with director of shop, if so required. Result of evaluation will be reported by 26 July, 2023. Passed applicants will be informed of Group A or B to be associated with.
○All other conditions are same as R-1, such as:
○ Approval on participation
○ Evaluation of participant
○ Conditions on Cancellation:
○ Grouping: Same as R-1.
○ Steps taken till the event date
Please refer to R-1 for details.

○　Conditions on participation：
1.　Managing own sales shop or net shop. Spot base individual importers are out of qualification.
2.　Products and or merchandizes are made in India.
3.　In case of sales of food items, it is compulsory to put food description seal describing raw materials and shelf life under legal law. No cooking and tasting service is possible.

○Facility of stall per （V-1） unit: Desk 1, Chair 2, Ceiling Light 1tube、AC Power 100V　1ｋｗ　

○ Stall Size・Rental Fee (including facility cost):

Remark： It is available up to (V-2）x2 size. However it is option for Group A only in the size with ＊mark and larger.

○　Approval for participation:
After paper evaluation on entry application, person-in-charge will call on shop of the applicant and conduct interview with director of shop, if so required. Result of evaluation will be reported by 26 July, 2023.
Passed applicants will be informed of Group A or B to be associated with.
All other conditions are same as R-1, such as:
○ Approval on participation
○ Evaluation of participant
○ Conditions on Cancellation:
○ Grouping: Same as R-1.
○ Steps taken till the event date
Please refer to R-1 for details.

○　Conditions on participation
1.　Tourist agent associating with country of India and Corporate associating with import/export business with India
2. Corporate campaign activities with flyer distribution at own stall.
○ Facility of stall per （T-1） unit: Desk 1, Chair 2, Ceiling Light 1tube、AC Power 100V　1ｋｗ　
○ Stall Size・Rental Fee (including facility cost):

Passed applicants will be informed of Group A or B to be associated with.
All other conditions are same as R-1, such as:
○ Approval on participation
○ Evaluation of participant
○ Conditions on Cancellation:
○ Grouping: Same as R-1.
○ Steps taken till the event date
Please refer to R-1 for details.

○　Conditions on participation：
1.　Legal business registration holder with won service shop
Individual and or group organized for this event participation will be out of scope.
2．Because of insufficient sanitary condition on outdoor services, it should be in principle within the activity for promotion and demonstration purpose. But lease sanitary condition should be prepared for.
○ Facility of stall per （E-1） unit: Desk 1, Chair 2, Ceiling Light 1tube、AC Power 100V　1ｋｗ　
○ Stall Size・Rental Fee (including facility cost):

After paper evaluation on entry application, person-in-charge will call on shop of the applicant and conduct interview with director of shop, is so required. Result of evaluation will be reported by 26 July, 2023.

Passed applicants will be informed of Group A or B to be associated with.
All other conditions are same as R-1, such as:
Please refer to R-1for details
○ Approval on participation
○ Evaluation of participant
○ Conditions on Cancellation:
○ Grouping: Same as R-1.
○ Steps taken till the event date
Please refer to R-1 for details.

○　Conditions on participation：
1.　NPO/NGO acknowledged and approved by Working Committee.
2.　 Flyers distribution and presentation at the own stall are acceptable but no sales activity (If you sell for support activity, it is possible up to 50% by a space.)

○ Facility of stall per （N-1） unit: Desk 1, Chair 2, Ceiling Light 1tube、AC Power 100V　1ｋｗ　
○  Stall Size・Rental Fee (including facility cost):